Terms of Reference: USAID Wildlife Asia Training Assistant
Freeland, a Bangkok-based counter trafficking organization is looking to hire a dynamic Training Assistant for a full-time position working on USAID Wildlife Asia activities.
This position is ideal for a person with a strong work ethic looking for career opportunities in the conservation sector.
ABOUT USAID WILDLIFE ASIA: Started in 2016, USAID Wildlife Asia seeks to significantly reduce wildlife crime in Southeast Asia and China by employing a comprehensive regional cooperation approach. Specifically, USAID Wildlife Asia will (i) Reduce consumer demand for wildlife and wildlife products in target areas; (ii) Strengthen regional law enforcement capacity and coordination; (iii) Increase commitment to addressing counter wildlife trafficking (CWT); and, (iv) Support the USAID Regional Development Mission for Asia’s (RDMA’s) coordination of regional CWT stakeholders and efforts to strengthen the US Government (USG) interagency CWT initiatives.
USAID Wildlife Asia is based in Bangkok, Thailand and the geographic scope includes all ASEAN countries, with a focus on the Lower Mekong (Thailand, Laos, Vietnam, and Cambodia) and China. The species of primary interest are elephants (ivory), pangolins, rhinos (rhino horn), and Asian big cats. This activity is the first Task Order under the USAID/Asia Counter Wildlife Trafficking (CWT) Indefinite Delivery, Indefinite Quantity (IDIQ) contract, and has an estimated value of $23 million for five years.
USAID Wildlife Asia works closely with law enforcement agencies and has developed training courses that focus on techniques for addressing transnational organized crime while at the same time encouraging a multi-agency and multi-national law enforcement approach. USAID Wildlife Asia provides multiple trainings throughout the year for enforcement officers from the ASEAN countries and relevant African law enforcement partners to be trained on counter wildlife trafficking.
ROLE: The Training Assistant will work directly under the Training Coordinator to provide administrative and logistical support to a dynamic training schedule to combat wildlife trafficking. This position will also facilitate any procurement requirements. The work is robust, covering multiple countries and organizing many moving parts simultaneously. The position is looking for an energetic, proactive worker who will thrive as a flexible, adaptable member of a strong team.
The training assistant will be supervised by the training coordinator and provide direct support with the following responsibilities:
- Support and manage all administrative needs for the training curriculum and logistics, including but not limited to organizing and drafting of travel requests, event forms, other associated documents that we do internally or under objective 2 for USAID Wildlife Asia
- Communicate and negotiate with various hotels, restaurants, catering services, clothing suppliers, and other businesses, vendors and others as required in order to secure facilities, transportation and equipment needed for USAID Wildlife Asia training programs under objective 2 with supervision of the Training Coordinator
- Draft standard operating procedures to standardize requests from the donor (USAID), group travel requests, communications and embassy/bilateral notifications for Objective 2 USAID Wildlife Asia.
- Support in delivering English/Thai translation during Objective 2 training activities where required
- Support objective 2 team in translating letters, documents and training material in either English and/or Thai
- Assist the team in day to day planning and coordination of training and other activities as required under objective 2 USAID Wildlife Asia.
- Provide support to the training coordinator in preparing detailed training schedules, memorandums, proposals and spreadsheets including but not limited to; instructor and student pre-departure guidelines, travel parameters, information packets, presentations and off-site training as required (On the Job Trainings, scenarios, firing ranges, etc.) under objective 2 USAID Wildlife Asia;
- Experience working with the Thai government is beneficial to understanding the scope of this work
- Backstop Training Coordinator when out of the office on USAID Wildlife Asia objective 2 needs.
- Bachelor degree in conservation or related field,
- Advanced skills in Microsoft Word, Excel
- Proven ability to write fluently in English, fluency in Thai
- Knowledge of USAID procurement rules and regulations a plus
- Ability to quickly research and identify factual information
- Flexibility, tact, and ability to work with diverse kinds of team members under tight deadlines.
- Ability to quickly adjust to changing priorities and deadlines
- Self-motivated, proactive and a team player
- Familiarity and understanding with working closely with the Thai government a plus
For more information, or to apply for the position, please send your CV and a cover letter including wage expectations to: firstname.lastname@example.org with the job title you’re applying for in the subject line. Deadline: Midnight Sunday 18 Feb 2018. ICT